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ARCHIVES
- Current News
- CDMS version 8.05.00 Update Highlights
- CDMS version 8.04.00 Update Highlights
- CDMS version 8.03.00 Update Highlights
- CDMS version 8.02.00 Update Highlights
- CDMS Version 8.00.00 - Barcoding is Here!
- February 2002
- December 2001
- May 2001
- January 2001
- November 2000
- December 1999
- June 1999
- February 1998/Jan 1999
- December 1996
- October 1996
- Spring 1995
CDMS version 8.02.00 to be released 1st quarter 2004!
Some of the New Features that will be included are:
- Net AR Aging Report - Places Net Invoice amount (Invoice less any payments) in Aging Column
- Search by Customer PO in AR, OE, POS, and Contract History
- Customers will automatically 'Freeze' if over credit limit
- E-mail address added to Customer records
- Category record will default Taxable and Print option in OE
- When creating Auto PO, allow entry of the reference number
- Search by the Order's Phone number (which may be different than the customer's phone number)
- Phantom roll products in OE & POS will default 'R'oll or 'C'ut based on the value in field #22 of the product record.
- For security reason, the reprint cut order application has been moved to #2 PRINT CUTTING ORDERS and removed from #3 CUTTING ORDER MAINTENANCE
- The Vencom product conversion can process up to 8 FOB points instead of 3
- B2B Enhancements - Placing Purchase Orders and receiving Mill's PO confirmation
CDMS, Inc. changes documentation distribution paradigm.In an effort to curtail increasing expenses, such as postage and printing, beginning with our next release, CDMS Version 8.02.00, documentation will be distributed on a CD. As an additional benefit, you will be able to print as many copies as needed for your organization. For those customers that do not have equipment that will print the release documentation, please contact a CDMS representative to arrange for a printed copy.
CDMS 6.03.00 November 1, 2000 HIGHLIGHTS
Here are some of the new features you can find in CDMS Version 6.03.00.
For a complete list, please read the CDMS 6.3 Release Notes.
CDMS Version 6.03.00 has been enhanced with a number of new features requested by users, both recently and over the years. New programs, and new options to existing reports and procedures, are included in this update. Among these enhancements are:
Ø build a full product base for a new store from an
existing store
Ø new controls by user password including price selection options
and cost controls
Ø reprint a customer invoice from Contract History
Ø the ability to use a variety of slave printers
Ø last run date displays for period end procedures
Ø new ASCII file downloads
Ø new Inventory Control File flags
These enhancements, as well as many others, are highlighted in the pages below. Take the time to familiarize yourself with these new features. More of your requests have been met in this update than in any other past release. Please feel free to contact a CDMS Support Representative with any questions concerning these changes or any ideas for future releases.
Build Products for a New Store
The ability to create products for a new store using records in an existing store has been added to the Product Maintenance Applications. This process copies all product records from the 'Original' store and creates these products in the 'New' store specified. All inventory, sales and purchase information is set to zero for the new products. Information for products in the 'Original' store remains unchanged. Products already existing in the 'New' store also remain unchanged.
Post Inventory by Category and Store
The ability to post changes in Inventory and Inventory Liability to the G/L by the profit center in the Store, when the account numbers used are maintained in the Category File, has been added to all CDMS applications. A '999' entered in the sub account for either or both of these accounts, flags the system to substitute the profit center from the appropriate store file when creating journal entries. Any change in Inventory or Inventory Liability can now be tracked by store.
To use this new feature, be sure that flag 20 on screen 3 of the Inventory Control File is set to 'C'. If not, Do Not Change The Setting, Contact CDMS. Use the Category Maintenance screen on the Inventory Applications Menu to enter a '999' in the Inventory and/or Inventory Liability sub account number. Be sure that account numbers have been created in the G/L Chart of Accounts for each store and have been properly entered on all G/L Statements.
The ability to create A/R and A/P ASCII files has been added to the system. Available to all users, these new procedures create download files for A/R Open Items, A/R History, A/P Open Items and A/P History. Each of these procedures allow selection of data within a date range and the download files created are named by the company processed. Record layouts for the ASCII files created have been included in this update package and should be added to the appropriate section of the CDMS Systems Utilities Manual.
The ability to track and maintain LIFO Costs for all sundry products has been added to the inventory applications. To use this feature, set flag 109. USE SUNDRY LIFO COSTS, in the Inventory Control File to 'Y'. Field 29. LIFO COST, has been added to the Product Maintenance Screen for entry and display on all sundry records. A process has been added to the Product Maintenance Application to update the LIFO Cost and the Stock Status Report has been modified to provide the appropriate cost change information for making general ledger entries. For more information concerning this new feature, contact a CDMS Support Representative.
Reprint Customer Invoices Enhancement
The ability to reprint a Customer's Invoice from Contract History has been added to the Order Entry Applications. If Point of Sale is used and set to print on the Contract Form, the original contract may also be reprinted. Please note, invoices and contracts posted prior to applying this release to your system, may or may not print exactly as the original. The format used to print the original invoice was not properly stored in the history files, but the format used to print the original is now maintained for all invoices from this release forward.
The total receivables not yet due are now printed as the 'Current' column on the A/R aging Report. This new column is only applicable on systems set to age receivables by Due Date rather than Invoice Date. The addition of this column caused the line layouts to change. While no information has been omitted, some items, such as the terms and the contact name, have been moved to the second line printed. The 'Brief' version of this report may not appear with all pertinent information, an therefore, CDMS recommends that users that require the 'Brief' format with the information as it appeared previous to this release now use the 'Summary' version.
Note: If this feature applies to your system, be sure the AGING PERIOD 1 DESCRIPTION in the A/R Control File is not 'Current'. It must be changed to reflect the actual number of days overdue, such as '1-30 DAYS'.
Call a CDMS Support Representative with any comments or questions concerning the use and set-up of this new feature.
The ability to use a variety of slave printers connected to either a dumb-terminal or Window's PC is now available. Windows PC, must use the NetTerm emulation package. NetTerm must be purchased. Printers including the HPINKJET, HPLASERJET, PROPRINTER, IBM, EPSON, OR DIGITAL now print all CDMS Reports properly. Contact a CDMS Support Representative to have any of these printers set-up for use as a slave printer for CDMS Applications.
The ability to delete an entire batch of G/L Journal Entries has been added to the General Journal Trx Entry application. This application can be used when the same module has been interfaced more than once for the same month. Running this process deletes all entries on the Journal Edit List and resets the terminal running balance.
The option to select ticket items regardless of the store selected to process has been added to the Installer Control File. The store on the order items no longer has to match the store being processed, but the store for which the order was created, must however, still match the store selected. The new flag and an explanation of the settings allowed is described below:
9. VERIFY TICKET ITEMS BY STORE ?
Y Only order items for the store selected to process can be selected and
entered on the ticket.
N All order items, regardless of the store on the item, can be selected
on the ticket.
The Last Date Run is now maintained for most period end procedures. This enhancement was designed and implemented to help avoid running the same procedure more than once while closing parts of the system periodically. Listed below are the procedures, which include this change and a brief explanation as to how the last date is maintained.
Inventory
23. Product File Period End
Ø If the system is set in the Inventory Control File to close inventory
by store (new flag #119 described below), the last date is maintained for
each store processed.
Ø If the system is set in the Inventory Control File to close inventory for all stores (new flag #119 described below), one last date is maintained each time this procedure successfully completes.
Bookings Subsystem
9. End of Year Procedure
Ø Both the last date and the new Booking Beginning of Year Date are
maintained for each store each time this procedure successfully completes.
Installers
8. End of Period Procedure
Ø One last date is maintained within each company, each time this
procedure successfully completes.
Accounts Receivable
21. Clear Period to Date Accumulators
Ø If the system is set in the Inventory Control File to process A/R
by store, the last date is maintained for each store processed.
Ø If the system is set in the Inventory Control File not to process A/R by store, one last date is maintained each time this procedure successfully completes.
22. Clear Year to Date Accumulators
Ø If the system is set in the Inventory Control File to process A/R
by store, the last date is maintained for each store processed.
Ø If the system is set in the Inventory Control File not to process A/R by store, one last date is maintained each time this procedure successfully completes.
Accounts Payable
16. Clear Vendor YTD
Ø One last date is maintained each time this procedure successfully
completes.
New settings have been added to the Password File to control the use of some CDMS features by individual user. The Password Maintenance section of the System Utilities User Guide has been updated to include these changes. A new copy of this manual can be requested by contacting a CDMS Support Representative.
4. SHOW COST? This flag previously only existed for Order
Entry. Now, this flag is checked in the Alphabetic Product List, Sales Floor
Inquiry, Estimates, Purchase Order Maintenance, Receiving Edit List, and
the Open P.O. Report for values as follows:
Y - Displays or prints costs and calculations based on the cost.
E - Displays or prints costs and calculations based on the cost encrypted
using the encryption schemes in the Inventory Control File. If an encryption
scheme does not exist, no costs print or display.
N - No costs, or calculations based on the cost, display or print.
10. ALLOW WHICH PRICE? This flag controls the number of prices
available to each user when entering prices during Order Entry, Point of
Sale Entry, Estimate Entry, Supplies Usage and Reserve Entry. The prices
printed on some reports have also been limited by this setting. Values and
restrictions are as follows:
1 - Allows entry of PF1 for Price 1 or Down Arrow for Special Pricing (if
used). A price may not be entered manually. Estimate target margins cannot
be entered.
2 - Allows entry of PF2 for Price 2 or Down Arrow for Special Pricing (if
used). A price may not be entered manually. Estimate target margins cannot
be entered.
3 - Allows entry of PF3 for Price 3 or Down Arrow for Special Pricing (if
used). A price may not be entered manually. Estimate target margins cannot
be entered.
4 - Allows entry of PF1, PF2, or PF3 for all 3 prices or Down Arrow for
Special Pricing (if used). A price may not be entered manually. Estimate
target margins cannot be entered.
5 - Same as 9 below except, if the price is entered manually, it cannot
be lower than the lowest price available in the Product File. Estimate target
margins can only be entered on the line items and the price calculated cannot
be lower than the lowest price available in the Product File.
9 - There are no restrictions on the price field. All special keys can be
used to enter prices or the price may be manually entered, either by the
unit or extended value, or the price may be zeroed out. Estimate target
margins can be entered and used.
11. ACCESS TO PRODUCT MAINT? This flag, set to either 'Y' or 'N', controls whether or not the user can have access to the Product Maintenance applications while in Inventory Transfers, Order Entry, Estimates and Purchase Order Maintenance.
12. ALLOW BIN CHANGE IN SLSFLR? This flag, set to either 'Y' or 'N', controls whether or not the user can change the BIN location while using the Inquiry By Roll option in Sales Floor Inquiry.
Inventory Control File Changes
Added and Deleted Flags - The following flags have been either added to, or removed from the Inventory Control File screens.
33. KEEP ADVERT ALLOW? (Located on screen 3)
This flag has been removed. Both Advertising Allowance and additional Freight
Amounts can now be maintained per product.
68. BOOKNG B.O.Y. DATE (Located on screen 4)
This date has been moved from the Inventory Control File to the Store File.
A separate beginning of year booking date can now be maintained for each
store. Since the booking year-end closing procedure needs to be run individually
for each store, no longer does this date need to be reset between stores.
98. INSTALLER STOP? (Located on screen 5)
This is a new flag. The value of this field has been set to 'N' during the
CDMS 6.03.00 Update Procedures. Regardless of this flag setting, the user
is also prompted for the INSTALLER when the QUICK STEP option is used to
print an installation ticket.
Y = The user is prompted for the INSTALLER field when entering new Orders
and Point of Sale Contracts.
N = The user is not prompted for the INSTALLER field when entering new Orders
and Point of Sale Contracts.
106. SALESMAN STOP? (Located on screen 5)
A new setting has been added to this previously existing flag. The value
of this field was not changed during the CDMS 6.03.00 Update Procedures.
N = The user is not prompted for either salesman field when entering new
Orders and Point of Sale Contracts.
Y = The user is prompted for SALESMAN 1 only, when entering new Orders and
Point of Sale Contracts.
B = The user is prompted for both SALESMAN 1 and SALESMAN 2 when entering
new Orders and Point of Sale Contracts.
109. USE SUNDRY LIFO COST? (Located on screen 5)
This new flag is used to control the maintenance of a LIFO cost on non-roll
goods in the Product File. If set to 'Y', a process to move the cost to
the average cost and the LIFO cost, to be run once a year, becomes available,
as well as the option to select the LIFO cost on the Inventory Stock Status
Report. This flag has been set to 'N' during the CDMS 6.03.00 Update Procedures.
Inventory Control File Changes (continued)
119. CLOSE INVEN BY STORE? (Located on screen 5)
This is a new flag used to control how to process the Product File Period
End procedure in the Inventory Applications module. The value of this flag
is set to the value of flag 7. A/R BY STORE during the CDMS 6.03.00 Update
Procedures.
Y = Each store within each company needs to be processed individually.
N = All stores are processed during the Product File Period End Procedure.
148. O/E ROLL QTY SHOW AS? (Located on screen 6)
This is a new flag used to control how to display the total SQ-YARDS field
for roll goods at the bottom of the Order Entry Line Item Entry screen.
The field name changes from SQ-YARDS to SQ-FEET to properly reflect the
quantity displayed. The value of this flag is set to 'Y' during the CDMS
6.03.00 Update Procedures.
Y = SQ-YARDAGE displays the total quantity ordered in square yards
F = SQ-FOOTAGE displays the total quantity ordered in square feet
P = AS SELLING PRICE displays the total quantity ordered based on the value
of the SQ YD/FT flag used to select how the roll good is sold.
Don't forget, CDMS has an E-Mail Address. Use E-Mail to tell us your suggestions and comments or just to chat and say hello! Our E-Mail address is:
CDMS also has a Website - If you "surf the net", you can find CDMS on the World Wide Web. We were the first floor covering software dealer with a website address. Upon access to the CDMS site, a series of screens can be displayed along with an interactive, partial CDMS Demo! Our website address is:
We look forward to hearing from you soon.
CDMS 6.02.00 December 1, 1999 HIGHLIGHTS
Here are some of the new features you can find in CDMS Version 6.02.00.
For a complete list, please read the CDMS 6.2 Release Notes.
Customer Notes
The ability to enter notes for all customers has been added to the Accounts Receivable Applications. There are several design features built into this new application. Up to 999 lines of notes, each 70 characters long can be entered per customer, per day. Each line of notes entered is automatically tagged with the system date. Notes can then be accessed, printed and/or purged for a specified date range. When printing customer notes, the option to print separate pages for each customer has been added for ease in filing and distribution.
The Customer Notes entry screen can be accessed from Customer Account Inquiry while viewing current receivables or accounts receivable history for a selected customer. Refer to the Customer Notes user guide provided with this update package for details and instructions for use.
Completed Cutting Order Adjustments
The ability to make adjustments to Completed Cutting Orders has been added to the Cutting Order Applications. This application was designed to combine the multiple steps required to put merchandise back into inventory when returned from an installation after the cutting order was completed. Refer to the Completed Cuts Adjustments user guide provided with this update package for details and instructions for use.
A/R Menu Selection Changes
The application numbers have changed on the Accounts Receivable
back menu. With the addition of selection 13, Customer Notes, numbers 13
through 29 have changed to numbers 14 through 30. The CDMS Access file has
been converted to recognize these changes. The CDMS Staff apologizes for
any inconvenience this may cause.
Estimate Profitability Report
A new report, the Estimate Profitability Report has been added to the Order Entry Applications back menu. This report, based on the Salesman Profitability Report in the Bookings Subsystem, prints the sales and profit information for all estimates meeting the selection criteria. Selection criteria includes, one or all stores, beginning and ending salesman id or all, and beginning and ending date range or all. A detail or summary report format can also be selected.
All estimates meeting the selection criteria, either Job Cost or Non-Job Cost, are printed on this report. If estimates have been entered, this report can be run at any time without changing any data entered. This report is for statistical and profitability purposes only.
Open Order Sales Analysis
by Category Report
An option has been added to the Sales Analysis by Category Report to provide the analysis information for open orders. Previous to this release, the Sales Analysis by Category Report only processed information contained on completed invoices. The information reported for open orders is based on the data currently entered in the Order File.
This report can be run at any time without changing any data entered. This report is for statistical purposes only.
Customer Service/Claims Reports
Completed
The Service Analysis By Staff Id report has been created to determine service information for the staff id's assigned to each call. The number of calls, types of calls and total charges are printed for each staff id, as well as a total for the report. Detail or summary versions of this report are available. This report is for statistical purposes only; running this report does not effect any service call data entered, and therefore, it can be run as often as desired.
The Service Analysis By Service Type report has been
created to determine service information for the service type entered on
each call. The number of calls, types of calls and total charges are printed
for each service type, as well as a total for the report. Detail or summary
versions of this report are available. This report is for statistical purposes
only; running this report does not effect any service call data entered,
and therefore, it can be run as often as desired.
Customer Service/Claims Reports
Completed
(continued)
The Service Report By Vendor has been created to determine service
information for the vendors entered on each detail record created using
the Service Call Detail Screen. This report requires that detail information
is maintained for each service call entered. The number of calls, types
of calls and total charges are printed for each vendor, as well as a total
for the report. Detail or summary versions of this report are available.
This report is for statistical purposes only; running this report does not
effect any service call data entered, and therefore, it can be run as often
as desired.
The Service Report By Style has been created to determine service information for the product styles entered on each detail record created using the Service Call Detail Screen. This report requires that detail information is maintained for each service call entered. The number of calls, types of calls and total charges are printed for each product style, as well as a total for the report. Detail or summary versions of this report are available. This report is for statistical purposes only; running this report does not effect any service call data entered, and therefore, it can be run as often as desired.
A/R Statements
The company phone and fax numbers from Company File
Maintenance will now print under the company
name when printing the 8 1/2" x 11" statements ( type "L"
).
A/R Control File Changes
Added Flags - The following flags have been added to the Accounts Receivable Control file screen.
18. PRINT ALLOWANCE ON STMT?
Y = The allowance entered on a cash receipt for credit card finance
charges, Amount 2 in the A/R Open Item file, is printed and included in
the invoice amount on the statement.
N = The allowance entered on a cash receipt for credit card finance
charges, Amount 2 in the A/R Open Item file, is omitted from printing.
The value of this flag is set to 'Y' during the update procedure. This value causes no change in A/R Statement processing between version 6.2 and any other previous release.
A/P Control File Changes
Added Flags - The following flags have been added to the Accounts Payable Control file screen.
11. CHECK REGISTER TYPE
D = VOUCHER DETAIL Prints all voucher information for each check
created.
S = SUMMARY Prints the totals only for each check created.
The value of this flag is set to 'D' during the update procedure. This value
causes no change in the printing of the A/P Check Register between version
6.2 and any other previous release.
Payroll State Tax Code
File Changes
Added Flags - The following flags have been added to the Payroll
Tax Code file for State Tax codes only. Currently, Colorado is the only
state requiring this feature.
35. ROUND TO THE NEAREST DOLLAR?
Y = Calculates the employee state withholding tax to the nearest
dollar as defined by the Round Up After value.
N = The state tax withheld is calculated in exact dollars and cents.
ROUND UP AFTER (AND INCLUDING)
Enter the value in cents at which the tax withheld is rounded up to the
nearest dollar. The tax withheld is rounded up when the cents portion equals
or exceeds the Round Up After value. The tax withheld is rounded down when
the cents portion is less than the Round Up After value.
The value of this flag is set to 'N' during the update procedure. This value causes no change in the calculation of payroll between version 6.2 and any other previous release.
CDMS is on the WEB!
Don't forget, CDMS has an E-Mail Address. Use E-Mail to tell us your
suggestions and comments or just to chat and say hello! Our E-Mail address
is:
cdms@cdms-inc.com
CDMS also has a Website - If you "surf the net", you can find CDMS on the world wide web. We were the first floorcovering software dealer with a website address. Upon access to the CDMS site, a series of screens can be displayed along with an interactive, partial CDMS Demo! Our website address is:
http://www.cdms-inc.com
We look forward to hearing from you soon.
CDMS v 6.01.00 - June, 1999 Update HIGHLIGHTS
Here are some of the new features you can expect to find in CDMS Version 6.01.00. For a complete list, please read the CDMS 6.1 Release Notes.
MAILED OUT TO ALL CDMS CUSTOMERS
Open Server versions 5.02, 5.04 and the latest 5.05 with all necessary SCO
Release Supplements for Y2K compliancy. Once the CDMS customers have
applied these UNIX operating system patches, their companies will be
covered under the SCO Limited Date Warranty.
Of all the major operating systems on the market today, only SCO has
supplied the Y2K patches for the past versions of their product, free of
charge. Most of the other operating systems, including Microsoft Windows
3.1, Windows '95,
Windows NT, and Novell Netware, require you to upgrade to their latest
version of the operating system for full Y2K compliancy.
For Details on the Y2K warranty, click here
The Year 2000 is Almost Here and the CDMS software will be fully Y2K compliant with theapplication of this update. In this release, all remaining files and programs have been modified, and tested to accommodate this date change. In the previous update, 6.00.00 we had already modified many of the CDMS programs so the date would handle the year 2000, this update however completes the project.
The way that you enter the date on the screen does not change.
The century is determined and maintained within the program. All dates
will still be entered as MM/DD/YY. Most importantly, the year '00' is
valid and will print after dates with the year '99' when printing information
in date order.
The following applications were completed with this release:
Inventory Order Entry Cutting Orders
Installers Accounts Receivable Accounts Payable
Job Costing
All other CDMS applications were completed in the prior version 6.00.00.
The ability to receive product information directly from Carpet One or Carpet Max has been added to the CDMS Software Interface Applications. The CDMS Product File can now be made current automatically with data concerning new products, dropped products, price changes and more. The ability to use the Vencom-EDI interface routines has been maintained and can be used together with either Carpet Max or Carpet One. For more information about using this feature, contact a CDMS Support Representative.
Several new fields have been added to the Vendor File Maintenance Screen - The vendor's phone number, fax number, person to contact, E-Mail Address, and your account number with the vendor, can now be maintained on the Vendor Maintenance screen. The Purchase Order Maintenance front screen and the printed purchase order now display/print this new information. These fields will be added to reports and other screens as future requests are made. Refer to the A/P Addendum, Vendor File Maintenance Screen and the Purchase Order Addendum provided in this update package for details concerning the use of these new fields.
Vendor Invoice Number has increased to 12 characters on the New A/P Transaction Entry screen. Previously, this field was only 8 characters. Screens and reports using this field have also been changed. Refer to the CDMS 6.01.00 Release Notes included with this update package for a complete list of all screens and reports modified for this change.
Vendor Invoice Payment Register can now be printed in lieu of printing a check stub by selecting this new option in the A/P Control File. A register will print in spooled reports listing all invoices paid on each check. The check stub refers the recipient to a separate statement. This feature eliminates the use of blank checks when more than 15 invoices are paid. Refer to the CDMS 6.01.00 Release Notes included with this update package for more information and instructions needed to use this new feature.
Vendor History by Date Inquiry options have been added to the Vendor Account Inquiry screen. Options to display vendor payment history by either Check Date or Invoice Date are now available. Refer to the CDMS 6.01.00 Release Notes included with this update package for more information and instructions needed to use this new feature.
A Purchase Order Control File has been added to control the printing of the purchase orders. Optional features available to print include your company address, phone and fax number, the vendor's address, contact name, phone and fax numbers, your account number with the vendor, shipping agent information if used, and two lines of free-form text. Also, the receiving lines can now be turned off to allow more items to print per purchase order. Refer to the Purchase Order Addendum provided in this update package for details concerning these new features.
The Vendor Shipping Agent has been added to the purchase order. A setting in the Purchase Order Control File, has been added to control the use of this field. Shipping agents, if entered, are verified in the Vendor File. The Purchase Order has been redesigned to print the Shipping Agent's name and address when this information has been entered. Refer to the Purchase Order Addendum provided in this update package for details concerning this new feature.
Added Flags - The following flags have been added to the Inventory Control file screens.
77. ESTIMATES ON LASER PR (located on screen 4)
Y = Informs the system that Estimates, from both the Job Cost menu and the Order Entry back menu, are printed on a laser printer.
N = A laser printer is not used to print estimates.
78. PRT PHONE DESC ON CON (located on screen 4)
Y = The description HOME PHONE and WORK PHONE print on the Point of Sale Contracts to the left of each phone number.
N = The phone numbers print on the Point of Sale Contracts with no description.
79. USE PO COLR ON SDMKS (located on screen 4)
Y = If the color name (description) is blank on both the product record and the sidemarked order item, the color name entered on the purchase order remains on the order item, after the item is received.
N = The color name is not updated during the Receiving Update procedure when the name in the Product file is blank.
80. PRT SP PAD ROLL TAGS (located on screen 4)
Y = Roll tags print for special pad rolls; rolls associated with products created using a type 'X' category.
N = Roll tags do not print for special pad rolls.
108. FORCE ENTRY ADDR/PH# (located on screen 5)
Y = The Point of Sale Entry screen forces the user to enter information in the customer's name, bill-to address, city, state, zip code and phone number fields.
N = The customer's name and address fields are not required during Point of Sale Entry.
Don't forget, CDMS has an E-Mail Address. Use E-Mail to tell us your suggestions and comments or just to chat and say hello! Our E-Mail address is:
CDMS also has a Website - If you "surf the net", you can find CDMS on the world wide web. We were the first floorcovering software dealer with a website address. Upon access to the CDMS site, a series of screens can be displayed along with an interactive, partial CDMS Demo! Our website address is:
We look forward to hearing from you soon.
From Spring, 1998/Jan.99 Newsletter
CDMS NEWS The Official Newsletter for the Carpet
Dealer Management System
CDMS will be exhibiting at Surfaces '99 in Hall G Booth #7507. This show runs from January 27-29, 1999. Stop by our booth and say Hello to Cathy and Mike who will be working the show. If you have any questions about the CDMS software, how to setup a new module or use a new feature, or any other questions, Mike and Cathy will be able to assist you.
CDMS will be releasing version 6.01.00 in February, 1999. This update will complete the Y2K enhancements. This update also contains various enhancements to the Purchase Order module, new fields added to the Vendor file, AP Invoice number increased to 12 digits, and interfaces to Carpet One's Product-Link diskette and Carpet Max's Product Update diskette.
CDMS would also like to take this opportunity to thank Joseph R. Herm, Jr. for his years of dedication and service to CDMS and our customers. Joe retired on December 31, 1998. The CDMS staff will miss Joe greatly as will the customers that have to come to know him over the past 12 years. We wish him many happy years to come. Joe will always be the CDMS support representative of the year in our hearts.
CDMS v 6.0 - February, 1998 Release Announcement
Square-foot & Square-yard Pricing
CDMS version 6.0 will be released February, 1998. This release includes all modifications to the system to handle roll-goods using square foot and square yard pricing. The following is a brief explanation of what this really means to the CDMS customer.
Most of the other software companies have allowed you to choose either square foot or square yard pricing. You have to then price all of your roll products one way or the other. CDMS listened to our customers' needs and decided the best way to satisfy all of our customers, was to allow the flexibility to sell an individual style by the square yard, square foot or both.
Our customers told us that they want the option to price individual styles square-yard or square-foot and on some of the styles they want the option to sell them either way. Some of our customers are strictly commercial dealers and their end customers still purchase by the square yard as do a lot of builder customers.
Our customers told us that just selling it by the square yard and/or square foot was not enough. They want to be able to see which way is actually more profitable to them. So, CDMS is also tracking the sales and purchase analysis statistics by the square yard and the square foot so you can determine which is more profitable.
CDMS 6.0 allows you to set up different selling price formulas for square yard versus square foot pricing. All product price lists give you the option to print the square-yard, square foot or both prices. CDMS also allows you to code your products that are being purchased from a supplier with square foot pricing. This way you can purchase and pay for goods using square foot pricing but still sell them however you like.
For those CDMS customers that don't want to switch over to square foot pricing, they will see little or no difference between version 5.04 and 6.0 except for a few additional system prompts when running some reports.
For those CDMS customers that want to begin utilizing the square foot pricing options, CDMS has setup easy to use procedures that will calculate the square foot buying and selling prices on your products.
Do you want to see if square foot pricing is really worth the trouble? Will more customers upgrade their carpet selection when they compare the square foot price of carpet to other floor covering products? CDMS gives you all the tools to answer these questions, plus a whole lot more, We also forgot to mention, that all CDMS customers will be receiving version 6.0 for free. Software updates are always included as part of the annual software support fee.
January, 1998 Newsletter
CDMS would like to announce the time and place
for their Annual Stock Holder's Meeting. It will be Wednesday, January 28,
1998 at 1:00-10:00 pm at Maxim Hotel/Casino Flamingo Ave. Las Vegas, NV. The
meeting will take place in Room B in the Event Center which is located on
the second floor.
CDMS will be exhibiting at the Surfaces '98
Trade show January 29-3 1, i998 Sands Expo & Convention Center, Las Vegas,
NV. Our booth number is #1871 in Hall B. Stop by and say hello to Cathy
and Joe who will be working the booth. They will be demonstrating CDMS version
(5.0 with all of the Square-yard and Square-foot pricing changes, which is
due for general release in February. They would love to demonstrate the software
to all potential customers, and would enjoy showing existing customers how
to get the most out of CDMS by showing you the newest CDMS features.
CDMS would like to announce the results of
the 1998 Board of Directors elections. Tom Rypkema - Kent's Carpetland in
Accord, MA has been reelected to his Board member position as well as Andy
Fried of G. Fried of Westbury, NY.
CDMS is planning a User's group meeting
this year, The anticipated date for the meeting is sometime in the Summer
or Fall of 1998. The CDMS staff would appreciate the customers sending in
ideas for topics to be discussed and ideas for the workgroup sessions. Remember,
this is your meeting, let's work together to make it great.
CDMS would like to welcome our newest customers:
Cayman Flooring Specialists - Grand Cayman, BWI
Dalton Georgia Wholesale Floorcovering Inc. - Dalton, GA
Carpetland USA of Kokomo - Kokomo, IN
CDMS would also like to congratulate our customers
that have recently upgraded their hardware and Operating systems because they
felt the need for speed:
Allwein's Carpet One - Annville, PA
Bob Wagner's Mill Carpet - Downingtown, PA
Carpetland USA of Davenport - Davenport, IA
Florcraft - Carpet One - Fairbanks, AK
Florida Carpet - Cooper.City, FL
Kent's Carpetland - Accord, MA
Sid's Carpet Barn - National City, CA
Sterling Carpet - Plainview, NY
Unger's Floor Covering - New Haven, CT
December, 1996 Newsletter
CDMS RELEASES 5.04
SURFACES '97 TRADE SHOW
BOARD OF DIRECTORS 1997 ELECTIONS
We would also like to extend our deepest gratitude to Harvey Johnson of Mastercraft
Flooring Distributors in Miami, FL for doing such an outstanding job as President
over the past 4 years. Harvey's direction to our company was outstanding.
Harvey feels that every stock holder in CDMS should at some point assume the
office of President to keep CDMS fresh and always diversified.
CDMS USERS GROUP MEETING
CDMS is planning a User's group meeting this year. The anticipated date for the meeting is sometime in the Fall of 1997. The CDMS staff would appreciate the customers sending in ideas for topics to be discussed and ideas for the workgroup sessions. Remember, this is your meeting, let's work together to make it great.
SCO UNIX OPEN SERVER ENTERPRISE VERSION 5.2
CDMS is testing the SCO UNIX Open Server Enterprise version 5.2 operating system. This version of SCO UNIX brings easy hookup of your existing SCO UNIX system to a Novell or Windows NT network. It also brings all the most state of the art servers under CDMS umbrella, such as the Compaq Proliant Pentium Pro 200 MHZ with multiple processors and expandable to 2GB of memory, as well as Fast-Wide SCSI-II RAID disk arrays, and TB of disk storage. Only a UNIX operating system will allow you to access extremely large database files with ease and speed. CDMS should have testing completed by March 1, 1997. Stop by our booth at the Trade show. CDMS will have their new 200MHZ Pentium Pro machine on display.This new version of SCO UNIX allows the CDMS customers to have the speed of running the CDMS application on UNIX and still have their Windows applications too.
1997 ANNUAL STOCKHOLDER'S MEETING
CDMS would like to announce the time and place for their Annual Stock Holders Meeting. It will be Thursday, February 20, 1997 at 7:00 pm at Harrah's Show-Boat Casino. The exact meeting room will be announced shortly. All stock holder's are encouraged to attend. An itinerary will be distributed in advance. Any CDMS customer may attend the Meeting. If you are planning to attend, please contact the CDMS office prior to February 1, 1997. An accurate count must be given to Harrah's 2 weeks in advance so they can arrange for proper seating.
SQUARE FOOT PRICING
CDMS is working on specifications for square foot pricing. There specs will be discussed in detail at the Stock Holder's meeting. The CDMS employees will have full documentation of the proposed changes and also have many questions about other issues. Customer participation is being encouraged by the CDMS staff. This enhancement effects 80% of the CDMS system.From October, 1996 Newsletter
CDMS RELEASES 5.03
CDMS release 5.03.00 is being mailed out to customers this month. This release includes the long awaited VENCOM EDI Accounts Payable Invoicing interface. This time saving feature automatically enters your A/P invoices and makes all the appropriate G/L account entries. This release also includes many enhancements to the Job Costing and the Installer Scheduling modules.
CDMS TO EXHIBIT AT SURFACES '97
CDMS will be exhibiting at Surfaces '97 in Las Vegas, February 20-22, 1997. Our booth number will be assigned shortly and we will keep you informed. If you will be attending the Industry's largest trade show, then stop by our booth and say hello.
ATTENTION ALL STOCKHOLDERS!
Don't forget to fill out and return your board election ballots before November 1, 1996. As soon as we have all the information tabulated, we can then announce the date for our Annual Stockholder's Meeting which will be held on one of the evenings during Surfaces '97.
PLEASE E-MAIL US
E-mail us your suggestions, comments or questions. We will be publishing future question and answer segments in upcoming months. If your company is using CDMS in a unique way that has benefited you, tell us and we'll pass the information on to all of our customers.From Spring, 1995 Newsletter
EMERGENCY RECOVERY PLANS
Nobody ever thinks about disasters or hardware problems. When they strike most people are not prepared. Why wait until an event happens to take action-make an emergency recovery plan today.
Recovering from a hard disk crash is not easy. At CDMS we try our best to get you through these situations with the least possible down time. It is your responsibility though to provide us with the backups and software we need to bring you back on line.
Backups are the cornerstone of any recovery plan. Without regular backups of your data, you do not have any business information to restore. You should have at least one full set of backup tapes available, one for each day of the week you backup. Those customers running unattended backups need to check their mail message every day to make sure they are getting a successful backup.
Backup tapes do not keep indefinitely. The media's recording quality deteriorates over its lifetime. Place a small adhesive label on the back of the tape with the tape's expiration date, based upon manufacturer's recommendations. After a tape has expired, stop using it.
Routine maintenance of your tape drive can also save you many headaches. Cleaning of the tape's read/write heads should be done based on manufacturer recommendations. This will prevent dirt from damaging the tape.
Where to store your backups is another consideration. Backups should be stored off-site for the best protection. If on-site storage is necessary, use a fireproof safe. Listed below, for each type of CDMS computer, are the necessary backups needed to restore your system in the event of a hardware emergency.
| UNIX | Root File System Backup - Tape | PDP | System Build - Tape |
| Emergency Boot Floppies - Diskettes | CDMS System Backup (DU0) - Tape | ||
| SCO UNIX O/S - Diskettes | Data Backups - Tape(s) | ||
| 3rd Party Software - Diskettes (Lotus. WordPerfect, Integra, etc.) | |||
| CDMS System Backup - Tape | |||
| Data Backup - Tape | |||
| XENIX | SCO XENIX O/S - Diskettes | VAX | Boot Tape - STABACKIT V5.(?) - Tape |
| CDMS System Backup - Tape | VMS Backup - Tape | ||
| Data Backup - Tape | CDMS System Backup - Tape | ||
| Data Backups - Tape(s) |
Please make sure you have an the necessary tapes to bring your system back up in the event of a hardware emergency. It you need help building your emergency plan, please call CDMS Support and we will be happy so assist you.
YOUR COMMENTS
A new column designed to let CDMS users give you their comments on how they use certain CDMS features. Hopefully their suggestions can help you get more effective information or just get started on the road to using a new feature.
Installer Scheduling
Shawn Langan, Carpetland, USA, Moline, IL:
"We find the scheduling feature one of the most helpful modules in CDMS. We
don't need to walk around our store looking for the "Installation Book" because
every terminal is an installation book. It is used by everyone in our company.
We find it helpful when a customer calls and can't remember what day she is
booked for. We just pull up the schedule, do a search and can immediately
tell the customer what they want to know. Rescheduling or deleting a job is
a breeze, and it doesn't leave a messy looking book. It also helps you maximize
your installations to be most productive without letting you overbook. You
can lock installations from being added, simply by freezing a particular day.
So when a day is full, a salesman can't sneak one in. The scheduler is great,
there are just too many great features to list."
Andy Fried - G. Fried Carpet, Westbury, NY
"All employees, (sales, service) enter new installations into the schedule.
My capacity for each day is based on the number of mechanics scheduled to
work (x) yards. So if 13 teams of mechanics are scheduled to work, I will
load in 1300 sq. yds. as my capacity for that day. This has become an essential
module to the everyday operation of my business. For users with multiple locations,
the efficiencies gained by using this module are enormous."
Customer Service
Andy Fried - G. Fried Carpet, Westbury, NY
"Service personnel enter all customer service calls coming in. we use it to
track three things: 1. Repairs (go backs), 2. Claims against suppliers, 3.
Charge backs against mechanics. It has been most helpful in tracking open
claims - how much is owed to us by my suppliers or mechanics."
DID YOU KNOW?
Did you know there is a feature in Cutting Orders that lets you "Clone an item?" This feature lets you split one roll amount into several smaller rolls to make up the amount. Let's say you entered a phantom roll on an order for 100 ft. When it comes time to cut the carpet for this order, you need to assign multiple roll numbers to make up the 100 ft., one for 34.06 and one for 65.06. If you "clone" the phantom, two separate items can be created on the order and a roll # can be assigned to each one.
Individual selection in Cutting Orders will give you this option. Enter the order number to be cut, then when the phantom is displayed, a list of rolls will also be shown from which you can choose. Now press the PF4 key for special options. Then press PF2 to Clone an Item. Enter the size of the clone. In our example we will enter 34.06. A new roll will be added to the order for this size and the size of the original phantom will be changed to 65.06. Now you can assign roll numbers to both line items.
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